NASA@ my library

NASA@ My Library Frequently Asked Questions

Annual Reporting FAQ for Grantees

What are the minimum annual reporting requirements for NASA@ My Library Partners?

Each NASA@ My Library recipient must complete an interim report by October 31 of each year. At minimum, reports must include:

  • Program information for your three required public programs
  • Information on how the programming grant money was used, and any additional sources of funding obtained
  • A description of the results of your publicity efforts
  • Information on the circulation numbers of space and earth science-related items during the programming year, as well as the previous year
  • Overall impressions on the results of your programming

I know that one of my three required programs must be a high-profile event. How is a high-profile event defined for NASA@ My Library?

A high-profile event is one that corresponds with popular national and international STEM/space-science events. These events might draw upon existing program ideas and resources, but the aim of them is to attract the attention of the broader local community by featuring subject experts as speakers or facilitators.

Some examples of a high-profile event include (but are not limited to):

  • An International Observe the Moon Night event, with a member of the Night Sky Network
  • Hosting a NASA spacecraft launch event, where live NASA coverage is streamed to a large audience
  • An Earth Day event featuring hands-on activities facilitated by a NASA scientist
If you are unsure whether an event qualifies as high-profile, please contact Anne Holland, Public Engagement Manager with SSI's National Center for Interactive Learning at

How should I determine at which NASA@ My Library programs the EDC patron survey should be distributed?

Library staff are required to administer the Patron Survey to everyone who attends the three NASA@ My Library programs libraries are required to have each year. Surveys from additional NASA@ My Library programs are optional.

I can't report on the exact range of call numbers identified in the circulation section of the report. What should I do?

If you are unable to provide circulation numbers for the previous year for any reason, enter a zero in this field. Then in the subsequent section, please provide as much detail as possible on why you cannot provide this information.

If your library used Library of Congress instead of Dewey for call number classification, please refer to the following guide on converting LC to DDS:

If you are unable to provide data on the specific call number ranges requested, please provide what you can in a more general range. For example, providing numbers for 000-133 is an acceptable substitute for numbers in ranges 001-006 and 113-119, so long as you explain this change in the subsequent field of the form.

Why doesn’t the Year 2 report include a section to report on grant funds spending? Why is “Other Funding” still included?

Since the grant funds of $500 were to support programming during two reporting periods, the “Grant Budget” section of the report has been removed in the Year 2/Interim Report 2, to avoid confusion. Feel free to keep track of this information for your own records, but it is no longer a required section of the report.

The “Other Funding” section remains in the report to give our team an idea of the level of local support NASA@ My Library partner libraries are receiving – seeing how much local support is being granted provides us one way to measure buy-in from communities on library programming and community engagement. As it was in the first interim report, information provided in this section is optional – but much appreciated!

Applicant FAQ

What types of libraries are eligible?

NASA@ My Library is open to public libraries in the United States. Public libraries in rural areas and those serving rural populations and underserved groups are especially invited to apply. Individuals and federal entities are not eligible to apply.

Late, incomplete, and ineligible applications will not be reviewed.

What is an underserved population?

Groups underrepresented in STEM fields include Hispanics and Latinos, African Americans, American Indians, Alaska Natives, Native Hawaiians and Pacific Islanders, the economically disadvantaged, people with disabilities, and women and girls.

Rural and geographically isolated areas may also be considered underserved populations.

Can public library systems or districts apply?

Public library systems or districts can apply for the NASA@ My Library project.

PLEASE NOTE: For systems or districts interested in the NASA@ My Library project, ONE branch within the system or district must be designated in the application, with ONE individual from that branch serving as the NASA@ My Library Project Director.

Materials sent may be shared among multiple branches within an awarded public library system or district, but the designated NASA@ My Library Project Director is responsible for maintaining the condition of each NASA STEM Facilitation Kit and the NASA STEM Backpacks. The designated NASA@ My Library Project Director will also be responsible for collecting required reporting information from each branch within their awarded system or district that hosts programming using the NASA STEM Facilitation Kits.

Alternately, branches within a public library system or district may choose to apply individually for NASA@ My Library. Applications from each branch within a public library system or district will be reviewed individually, therefore in competition with one another.

When will I be notified if my library has been selected as a NASA@ My Library Partner?

All applicants will be notified of their award status by May 1, 2017.

If my library receives the grant, when will I receive the NASA STEM Facilitation Kits?

The NASA@ My Library grant format is divided into two phases – all successful applicants will be required to participate in Phase 1, and can opt-in to participate in Phase 2. The shipping timeline for the NASA STEM Facilitation Kits is still under review, but will likely follow this shipping timeline (subject to change):

- Facilitation Kit #A, Sun-Earth-Moon Connections, by May 15, 2017
- Facilitation Kit #B, Expanding Your Senses, by March 2018
- Facilitation Kit #C, The Search for Habitable Worlds, by fall 2018
- Facilitation Kit #D, Exploration, by spring 2019

Additionally, selected sites that participate in Phase 2 will receive NASA STEM Backpacks, designed for circulation.

Can my library buy a NASA STEM Facilitation Kit?

The NASA STEM Facilitation Kits are not available for purchase. However, the contents of each kit will be published online after they are shipped to awarded libraries, so an interested library would be able to compile each one at their own expense.

What if I missed the pre-application webinar?

A pre-application webinar was held February 8, 2017 providing more information about the NASA@ My Library project and answering questions about the proposal process.

To access the recorded version of this webinar at any time, visit:

What if I have questions about my application?

Call the ALA Public Programs Office with any application or grant-related questions – (312) 280-5045 or toll free at (800) 545-2433 x 5045.

You can also send an e-mail to

To access the application system, sign in with your profile.